Defense Contract Audit Agency Solution
The US Defense Contract Audit Agency (www.dcaa.mil) is responsible to ensure that contracts that fall within its jurisdiction are properly accounted for. At one time this only referred to huge defense projects for the US Department of Defense (DOD).
The auditing standards that the DCAA created have now been adopted for some projects by a number of US-based agencies including Homeland Security, the Department of Energy (DOE) the Department of Transport (DOT) and others. These standards can also be imposed on sub-contractors to those who must comply with DCAA standards even when those sub-contractors are outside of the US.
The DCAA does not endorse specific software or make recommendations on any particular software vendor. They do, however, lay out some very strict rules on what type of system meets their audit criteria.
TimeControl meets these stringent DCAA standards and TimeControl has been implemented numerous times with contractors in order to conform with DCAA criteria.
Among other requirements, TimeControl includes the ability to track every timesheet with complete auditability. We can determine who made the original entry, and who approved the timesheet at each level. TimeControl also supports the DCAA requirement that says that only the source person can enter or change the timesheet. If you need to deploy a DCAA compliant timesheet system, TimeControl is the ideal choice.
With its remarkable flexibility, TimeControl can not only achieve DCAA compliance, it can also act as your primary labor actuals system, collecting timesheets for the HR, Payroll and Project Management systems.
Once timesheet data has been collected, it can be reported on or transferred directly to both the finance systems required and the project management system. This type of integration allows for project reports made to the government to match government invoicing to the penny and that the audit trail between the Finance System always matches.
There are several categories of resources below that will be of interest if you are using TimeControl for DCAA compliance including key online links, white papers, presentation slides and a video presentation on how to configure your TimeControl system.
First, here are some key links that will be of interest to those who need to comply with DCAA standards:
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Defense Contract Audit Agency |
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DCAA Audit Manual - Information for Contractors |
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Acquisition.gov |
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Code of US Federal Regulations Annual Edition |
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National Contract Management Association |
Related Content
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Configuring TimeControl for DCAA compliance webcast
Many organizations have used TimeControl to become DCAA compliant for timecards. This webcast is based on the Powerpoint listed below and is used to show how TimeControl meets the US Defense Contract Audit Agency's criteria for timecards described in the DCAA's "Information for Contractors" guidelines.
Note: This webcast requires registering with the TimeControl/HMS Software website which is free.
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Becoming DCAA Compliant with TimeControl slides
This presentation is used to show how TimeControl meets the US Defense Contract Audit Agency's criteria for timecards described in the DCAA's "Information for Contractors" guidelines. Many organizations have used TimeControl to become DCAA compliant in the timesheet area.
Open Presentation -
TimeControl - Operating Within DCAA Guidelines White Paper
HMS has been designing corporate timesheet systems since its first project in 1983. Our clientele has always been corporate-based project-oriented clients, usually from Fortune 1000-type companies. Many of our clients are in the Defense/Aerospace industry or have contracts with the US's Homeland Security or the DoD or DoE where DCAA standards are required. TimeControl has been used by numerous clients to achieve DCAA compliance.
Open Whitepapers -
Benefits/Cost Guide to Using TimeControl White Paper
TimeControl is an enterprise timekeeping system designed for project environments. Its state-of-the-art architecture makes it an ideal choice for a corporate timesheet system, fulfilling the needs of Finance while servicing the requirements of Project Management.
Since 1994, hundreds of firms, both large and small, have adopted TimeControl and are realizing the benefits of standardizing on a corporate timesheet system with this level of functionality. Over the next few pages you'll see how TimeControl has benefited these clients and how it might apply to your organization.
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