TimeRequest™

TimeControl includes an easy to use system for requesting approval for time in the future. TimeRequest is most popularly used for vacation requests but its design allows it to do much more.

When users open the TimeRequest module, they are presented with a list of requests they have already created. The can instantly see what has been approved in the past and the status of requests made for the future. Entering a new TimeRequest is very simple. The user enters a description, a range of dates and then selects from the possible choices the administrator has defined of time to request. Vacation or personal time off are common choices but other choices might include training time, travel time or even overtime. The rate code can then define if the time to be taken should come from a special bank or from the regular time allocated per employee. The employee can even define how many hours should be taken per day.

TimeRequests can be sent for approvals along the same path as an employee's timesheet but approvals can also be sent along a separate path depending on the data and the definition created by the Administrator. For example regular personal time-off requests might follow the regular timesheet release path but vacation approvals might be automatically routed to the HR department or a department administrator for approval.

Just like a timesheet can have automated Validations Rules to catch incorrect data before it is even submitted. Perhaps vacation requests should not include weekend days. This is easily defined as a TimeRequest Validation Rule. Once the TimeRequsts is successfully submitted, supervisors who enter the TimeRequest module will see the requests sent to them and a sinple click will release the request for approval along the standard pre-defined release path or reject it back to the employee.

Once a TimeRequest is approved, it will automatically appear as a pre-loaded entry in the future timesheet for which it was created. A simple TimeControl validation rule can determine that this type of time is only taken if it has been approved in advanced through a TimeRequest.

The TimeRequest module can also be used centrally by the administration to pre-define official holidays and company time off. The TimeRequest Wizard can create pre-approved days off such as New Year's or Christmas which will then appear for all appropriate users.