TimeControl and Human Resources Solution

TimeControl is a powerful tool in the arsenal of an organization's Human Resources Department. HR must support all employees and is responsible in many organizations for not just the hiring but also tracking staff advancement, entitlements and resolving staff issues. Timesheet data when properly managed can make the life of the HR department much easier.

When people look at a timesheet there are many different perspectives but the most common is that of the HR department. Human Resources is interested, of course in when an employee starts with an organization but once that employee starts working, HR also must track a wide range of information about the advance of that employee in their career with the organization. Timesheet data is often required to manage entitlements like vacation, sick leave and personal time-off but can also be used for information such as banked overtime, booking sufficient training time to comply with HR or safety requirements, travel time and other non-project requirements.

TimeControl has been designed to meet these needs from its very first day. The flexibility of TimeControl allows it to be used at different levels by different users. So, where the system's project functionality may be of interest for those who are doing projects, non-project staff can be presented with a much simpler list of columns and choices in their time and attendance timesheet. TimeControl also supports timesheets that are entered only 'by exception'. In this case, users would enter a timesheet only when they have taken time off, done overtime or have some other exception to their regular week. TimeControl can even fill in a timesheet automatically on behalf of a user who has not had any exceptions that week or fill-up a timesheet that had several exceptions in it.

TimeControl's Accrual module lets HR departments define how entitlements are earned with numerous methods available. Whether it is by time, by time plus the number of hours, by just effort or for banked overtime, TimeControl tracks the accrued time into one of numerous banks for each employee. The audit trail for time in and time out of the banks lets HR personnel instantly validate the totals.

When an organization is looking to improve efficiency, it is often to the HR department that it turns. Using non-project information from within TimeControl, an HR system can quickly identify the amount of time being invested in business travel, in general meetings or other overhead activities. Data can be analyzed by department, role, location or any other criteria that may seem appropriate and the result refocusing of staff can be highly impactful to the bottom line.

TimeControl is designed to be simple for the end user yet contain the robust functionality that HR departments and other groups require. With its tremendous range of function, TimeControl can meet the needs not only of HR but also for Finance, Billing, Payroll and Project Management. This makes TimeControl an ideal choice as the single timesheet to replace the numerous timesheets found in many organizations. If the organization can use the same data from a single system for all those different requirements, then savings can be significant by reducing the number of redundant timesheets.

Related Content

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  How TimeControl supports HR Department requirements

  This short webcast shows some of the features of TimeControl that are specifically designed to support the needs of HR and discusses the benefits of having a single corporate timesheet that responds to the needs of different aspects of the organization.

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  Managing Vacations with TimeControl

  This webcast shows some of the features and functions within TimeControl that enable both users and administrators to manage vacations within the timesheet system. Functions discussed include: the Dashboard, Banked time, TimeRequest, Validation Rules, AutoFill, Alternate user and TimeControl Mobile.

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  Managing Banked time

  One common request of TimeControl is how to managed banked time. Included by default with TimeControl are 3 pre-defined banks for Personal time off, sick leave and vacation time. There are a total of 9 banks defined by default with the other 6 unnamed so there's already a tremendous amount of flexibility to quickly create a new bank of time and allocate certain charges to count against that bank. Take a look at this short webcast which will walk through the steps required to define a new bank and activate it in TimeControl.

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  Managing Holidays with the TimeRequest Wizard

  TimeControl Administrators can create future entries in the timesheets of many users at once using the TimeRequest Wizard. This easy to use function will be popular with organiztions that would like to pre-populate statutory holiday entries for employees. The Wizard creates a TimeRequest for many employees which is already pre-approved and posted in the queue of employees for when a timesheet is created in the future. This simple webcast shows how to use the TimeRequest Wizard to create a holiday entry for all salaried staff.

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  Managing Vacations with TimeControl

  These are the slides that go with the Managing Vacations with TimeControl webcast. These slides show features that help both users and Administrators better manage vacations within TimeControl.

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  TimeControl in HR Departments

  This presentation covers the functions of TimeControl that are specific to the HR personnel and shows some of the benefits of using TimeControl from a Human Resources Department perspective.

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